*** Event Manager*** in Baton Rouge**** #10242556

Location: Baton Rouge, LA
Date Posted: 12-12-2017
Event Manager Job Description
 
Summary
Responsible for managing events and ensuring deadlines and budgets are adhered to. Directs coordination of activities to prepare for the day of the event.
Primary responsibilities
  • Manage staff responsible for event coordination activities.
  • Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
  • Calculate budgets and adjust when necessary.
  • Book venues and negotiate fees.
  • Prepare invitations and send out at appropriate time.
  • Work with guest of honor to ensure all requests are met.
  • Drive attendance to the event.
  • Promote the event using flyers, cold calling, and social media as examples of ways to spark attention.
  • Analyze event performance and prepare metrics presentation.
  • Define company brand through events.
  • Ensure staff is adequately prepared for event.
  • Pay vendors for their participation in the event.
  • Provide receipts if needed.
  • Ensure day of event goes smoothly.
  • Assist to set up venue and assist to finalize all logistics for events and establish an efficient sponsorship for all events and participate in all training programs for staff.
  • Set up booths, flowers, decorations, and other event decor.
  • Calm Under Pressure: Many things can go wrong during an event, and something eventually will. Event coordinators need to remain calm during crisis and the high pressure of an event in progress.
  • Computer Skills: Modern event planners rely on computers to communicate, plan, budget and organize their events.
  • Calm Under Pressure: Many things can go wrong during an event, and something eventually will. Event coordinators need to remain calm during crisis and the high pressure of an event in progress.
  • Computer Skills: Modern event planners rely on computers to communicate, plan, budget and organize their events.
  • Sample food, including main dishes and desserts.
  • Give final approval for items such as music and menus.
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